Thursday, March 30, 2017

YARD SALES & CARWASHES - Fundraisers for Baseball & Softball, Part 3

Fundraising. The never-ending story. We practically play ball year-round in my house so we are constantly raising money. You’re pretty safe if you’re playing rec ball (though they will shove a box a chocolate or a stack of discounts cards at you at some point and tell you to sell them or don’t come back). But once you get into all-stars, club ball or travel ball, the need for cash becomes imperative.

Before softball, AB did competitive cheer for seven years. I have been a Team Mom or managed fundraising in some capacity for almost 10 years so I have learned which fundraisers work and which don’t.

I am doing a 4-part series about running successful fundraisers for you team sport covering:

SPIRIT NIGHTS
CATALOG & DIRECT SALES
YARD SALES & CAR WASHES and
SPONSORSHIPS

Today’s post is on YARD SALES and CAR WASHES. These are great fundraisers because your team keeps 100% if the proceeds. With enough volunteers and participants, your team can make a a lot of money in just 3-5 hours.

How to run a successful yard sale or car wash fundraiser for your team



YARD SALES

LOCATION
Find a place large enough for a multi-family yard sale. Ask your ballpark, your church or your employer. So long as you advertise properly, having the yard sale in a highly visible area isn’t always a must but it is helpful.

ADVERTISE BEFORE THE EVENT
Create an event on Facebook then ask all the families to share and invite friends.

List your yard sale online on the multiple websites and aps that help buyers find sales:
ADVERTISE ON THE DAY OF YOUR EVENT
Post highly visible signs (think neon posterboard) at every intersection within a mile of your location. If the weather is good, do this the night before the event. Be sure to take down all of the signs with the sale is over.

RUNNING THE YARD SALE
Make each family responsible for their own items. Each family is to come prepared with their own table and money to make change and to price and sell the items they are selling. See sample letter below.

Be very clear about the start and end times.

Make sure everyone knows they are responsible for clearing out any unsold items.

Appoint one person to collect the money once the sale is over.

Sample Letter for Parents:
____________ is hosting a Yard Sale on ____________ from ____________ to raise money for ____________! All families are invited to participate!
If you are participating, here’s what you need to know:

  • Tables are not provided. Everyone will need to bring their own tables.
  • Each family is responsible for pricing and selling their own items.
  • You will need to provide your own change and necessary provisions as each family/table will collect their own money.
  • The yard sale will be advertised online and social media. Please share the event with your friends and family!
  • Arrive at 7AM for set-up. Your table must be set up by 8AM.
  • Everyone is kindly asked to clean up when the event is over. We need to leave the area as we found it.

Also consider having a Bake Sale at your yard sale!


CAR WASHES

CHOOSE WHICH TYPE
There are a few ways to run a car wash. You can presell tickets, offer a free car wash and hope for good tips or simply charge the day of. I have had the most success with charging a set amount for each wash while both preselling and charging the day of.

The benefit to preselling tickets is that most folks don’t mind buying a $5 ticket for a car wash even if they don’t make it to the actual event. They think of it as a donation. Make sure to print on the ticket there will be no refund if the car wash is rained out.

Offer a discounted price for presell tickets. We usually charge $5 for a ticket then charge $7 the day of (pick an odd number for your price the day of – most folks will round up and tell you to keep the change).

LOCATION
Find a place in a busy area with access to water and a paved lot. Ask your church, your employer or local businesses (I have had luck with fast food restaurants and auto parts stores). Some businesses have locks on their outside faucets so be sure to have a contact person to work with the day of.

ADVERTISE BEFORE THE CAR WASH
Create an event on Facebook then ask all the families to share and invite friends.

ADVERTISE AT THE CAR WASH
Make highly visible signs (think neon posterboard). Assign parents to stand near the road with the signs to capture the attention of passersby. It’s great to have the kids out there too just be super careful to have enough adult supervision.

SUPPLIES
Ask for volunteers to bring enough hoses, buckets, soap, soft clothes and scrub brushes to set up two car wash lines (or more if you’re expecting a bug turnout).

TIPS! TIPS! TIPS!
Create highly visible tip jars (again, think neon) and appoint a few players and/or parents to circulate with the jars at the car wash AND be sure to have at least one with the group advertising at the street. Many travelers are happy to toss a few bucks in the tip jar even if they are just passing by.

How to run a successful yard sale or car wash fundraiser for your team

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